What is an RFQ in construction?
An RFQ, or Request for Quotation, is one of the most common procurement documents used on construction and fit-out projects. Understanding what it is, when to use it, and how to structure it helps buyers get more comparable bids.
Definition of an RFQ in construction
An RFQ is a formal request sent by a buyer to one or more suppliers asking for pricing on a defined list of materials, equipment, or services. In construction, this usually means a contractor, consultant, or developer sending a BOQ-derived scope to multiple vendors and asking them to submit price, delivery, and compliance details.
Unlike a tender, which can be more formal and contract-driven, an RFQ is used where price comparison is the primary objective. It is common in AV, ELV, lighting, and home automation procurement across the UAE and GCC.
RFQ vs RFP vs RFI
An RFI is exploratory and used when you want information. An RFP asks suppliers to propose a solution. An RFQ is used when scope is already defined and you mainly need competitive pricing. In many construction packages, RFQs are the most practical tool because drawings and BOQs already define the scope.
When to use an RFQ
An RFQ makes sense when you have a defined scope, a bill of quantities or line-item list, a clear delivery requirement, and at least two or three suppliers you want to compete for the work. It is especially effective for supply-focused procurement where price, delivery, and compliance are the main variables.
What a construction RFQ should include
A strong RFQ includes a clear project description and location, a line-item list with quantities and units, technical specifications or drawing references, the required delivery date, currency and payment terms, submission instructions, and evaluation criteria. Specific RFQs create more comparable bids.
How RFQsNow supports structured RFQs
RFQsNow is built for AV, ELV, lighting, and home automation RFQs across the UAE and GCC. Buyers post structured RFQs with line items and attachments, and matched suppliers submit bids in the same format: unit price, total, lead time, and compliance notes.
Where to go next
Use this definition page as an entry point, then move into the buyer workflow, proof page, or the most relevant category pages.
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