Free bid comparison template with weighted scoring
A supplier bid comparison sheet in Excel: tabulate up to four bids line by line with automatic totals, score them against weighted criteria, and run a compliance checklist before award. Built for AV, ELV, and lighting packages in the UAE and GCC.
RFQsNow bid comparison template
Excel (.xlsx) · 3 sheets: Bid Comparison, Scoring, Compliance Notes
What is inside the template
| Sheet | What it does |
|---|---|
| Bid Comparison | Line items down the rows, four suppliers across the columns, unit price entered and totals calculated per line and per bid |
| Scoring | Weighted criteria (price, lead time, compliance, warranty, track record) with an auto-computed weighted score per supplier |
| Compliance Notes | Validity, payment terms, exclusions, certifications such as SIRA, deviations, and references, checked side by side |
How to run a clean comparison
- Normalize scope first: confirm every bid covers the same line items before comparing any numbers.
- Enter unit prices only; the sheet computes line totals and bid totals so transcription errors show up immediately.
- Record exclusions in the compliance sheet as you read each bid, not from memory afterwards.
- Score criteria independently before looking at the weighted result, to keep the price column from anchoring everything.
- Keep the completed sheet as the award record; it answers most post-award questions about why a supplier won.
The method behind the sheet, including how to weight price against lead time and what to do with non-compliant low bids, is covered in our guide on how to compare AV supplier bids. The quality of the comparison is set earlier though: bids only tabulate cleanly when the request was structured, which is what the RFQ template is for.
The comparison RFQsNow does automatically
This spreadsheet is exactly the artifact RFQsNow generates on its own. Suppliers on the platform bid inside a fixed line-item structure, so the comparison table builds itself as bids arrive, with lead times and compliance notes attached. If you are tabulating more than a couple of packages a month, posting on the platform replaces this sheet entirely, free for buyers.
Frequently asked questions
What does the bid comparison template include?
Three sheets: a line-by-line price comparison for up to four suppliers with automatic totals, a weighted scoring sheet with adjustable criteria weights, and a commercial and technical compliance checklist covering validity, payment terms, warranty, exclusions, and certifications.
Is the template free?
Yes. Direct Excel download with no sign-up or email gate.
How does the weighted scoring work?
Five criteria ship with default weights: price 40, lead time 20, spec compliance 20, warranty 10, and track record 10. Score each supplier 1 to 10 per criterion and the sheet computes the weighted score. Change the weights to match your evaluation criteria; the formula adjusts automatically.
Why not just compare bid totals?
Because the cheapest total often hides exclusions, longer lead times, or non-compliant substitutions. Line-by-line tabulation exposes scope gaps, and the compliance sheet forces the non-price factors into the decision before award.
Can I compare more than four suppliers?
Yes. Copy one supplier column pair, paste it to the right, and update the header. The row formulas extend automatically. In practice three to five serious bids per package is the sweet spot for comparability.
Related templates and guides
Close the loop from request to award.
Let the comparison build itself
Post a structured RFQ on RFQsNow and verified GCC suppliers return line-item bids you can compare in one dashboard. Free for buyers.
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